Supporting Mechanisms in the Evaluation Process
The Department of Education has decided is provide
enough support and help to the teachers and pupils to improve the secondary
education. A supporting mechanism which is linked variously at school
level and state level has been planned.
Support mechanisms at different levels are detailed below:
Has to arrange the academic activities of the school. Delegate responsibilities
to his fellow teachers.
Organise; subject councils. Subject councils should meet once in
two weeks. Evaluate the activities of the subject councils.
Make available necessary learning materials and supporting materials
Make the lab, library activities more effective to transact the curriculum.
Organise school Examination Board and make it functional.
Make arrangements to keep the portfolio of pupils.
Evaluate the classes of teachers atleast once in a term.
Evaluate the progress of evaluation strategies once in two weeks and
send the report in the prescribed format to the DEO. (Appendix 5 Fl).
Make use of the service of Educational level monitoring committee.
Make class P.T.A more effective.
2. School Resource Group (S.R.G)
SRG is a forum for discussing and resolving academic problems faced
by the teachers.
There should be a convener for SRG.
Keep minutes of SRG meetings.
Meet once in a month.
Evaluate various activities.
Discussions on academic problems should be solved class wise or subjectwise.
May also discuss instructions from Educational district level subject
council, official messages, guidelines and matters for which clarity
is sought from Educational District monitoring committee.
And concepts received from training programmes and matters to be
raised in training programmes.
3:School subject council
This is a forum for the teachers who teach (he same subject.
Meet once in two weeks.
Should have a convenor.
Maintain minutes of the council meetings.
Planning and evaluated of subject - related activities should be
Teachers should clarify matters related to evaluation.
Has to assign responsibility to teachers to prepare question papers
for the testpapers.
4. Educational district level subject council.
Educational District subject council consist of all the teachers
who teach a particular subject.
There should be a convenor.
May seek academic help from SRG/DRG/DIET representatives.
Subject council should meet once in a month and evaluate the activities,
plan follow-up activities too.
May arrange convenient group of 50 teachers to conduct meetings.
Till then, the team of convenors of school subject council may organise
Work report of subject council may be sent to the higher bodies.
5. Educational District core Committee (EDCC)
Government has formed monitoring committees including
representives of DIET, DRG, SRG under the leadership of DEO. EDCC
is formed addings 13 members more to the monitoring committee. It
includes DIET faculty members, SSA trainers (HSAs), DRG members and
IT. ? school master trainers. This committee should meet once in a
week to analyse the findings of schools visits.
Duties and responsibilities
Helps to solve the problems faced by schools related to learning
When the school subject council meets it may:
-------- evaluate progress of CE activities
-------- plan future activities
-------- give necessary guidance for time bound execution of CE measures.
Discuss the progress of activities with the school Headmaster and
------ Prepare time schedule for the subject councils
------ Prepare weekly CE progress report in the prescribed CE format.
------ Plan for parent awareness programme
Ensure sufficient materials of Resource support for the effective
implementation of CE-
Making available Resources teachers / tools etc.
Discuss and evaluate CE progress attending SRG meeting.
Planning practical awareness programmes.
Forwarding the collected responses from schools in the prescribed
format to DEC, SCERT and DPI (See Appendix 5 Format .11)
Evaluating CE products on different subjects at random and ensuring
that it proceeds in the right direction.
Recording the findings in Appendix 5. Format II and forwarding it
to District core committee.
Arranging school visits by groups of 2 or 3 to one school on a day.
It is the responsibility of the EDCC to deal with
the complaints from schools related to CE, portfolio items are to
be examined at random and the correctness has to be ensured.
District Core Committee (DCC)
The committee consisting of DDE/DIET principal/
DPO (SSA), IT @ School District Coordinator, Chairman of District
Panchayat standing committee will coordinate the activities at District
level. Core committee members will also participate in EDCL meetings
DCC meets once in a month.
Duties and responsibilities
Review CE activities of the District
Supply sufficient materials support/human resource to schools
Necessary policy decisions may be taken and issue administrative
Report decisions of the DCC to DPI/SCERT every month ( Appendix 5
Visit schools having problems and suggest remedial measures.
As per GO. No 298/04 Dated 24/09/04 School Committee
consisting of Headmaster and subjects experts in the subject concerned
has been formed. Educational District level monitoring committee has
also been formed. This body and Educational District core committee
are one and the same. Step may be taken to redress complaints as per
the circular of DPI date 30/09/04.
Evaluation score sheet of CE should be published
on the notice board towards the end of January. Complaints, if any,
should be submitted within three days and the school committee headed
by the Head Master should take proper decision on those complaints.
An appeal against the decisions may be submitted before the Educational
District Appeal Committee headed by the DEO with in seven day and
a decision should be evolved within three days. A further appeal may
also be submitted against the decision of the District committe before
state level appeal committee headed by in the concerned DPI within
three days and a decision should be taken within five days. When the
score is published on the notice board date for appeal also should
Updated on: 25 Nov 2008